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Email signature generator

Fill in your details, pick a template, then copy and paste into your email app.

You
Contact
Social (optional)
Images (optional)

For Copy signature, use image links: email apps like Gmail drop uploaded pictures. Uploads are perfect for Download as image and stay on your device.

Style
Extras (optional)

Choose a template

Best regards,

Tip: the image version is handy for Outlook profile pictures, documents and slides, but links in an image aren’t clickable, so use Copy signature for your email app.

HTML code

Gmail: Settings → See all settings → Signature → Create new → paste.

Outlook: Settings → Mail → Compose and reply → Email signature → paste.

Apple Mail: Settings → Signatures → + → paste (untick “Always match my default message font”).

What makes a good email signature

  • Short: name, title, company, one phone number, website. Three to five lines.
  • Readable fonts: email apps show only fonts installed on the reader’s device, so signatures use web-safe fonts: Arial, Helvetica, Verdana, Georgia and friends. Fancy Google Fonts won’t survive the trip.
  • One accent color from your brand, used for your name or links.
  • Images hosted online: a headshot or logo must be a link to an image on the web, kept small (under ~100 KB).
  • One call to action at most: “Book a call”, “See our menu”.
Element Recommended
Font size 13-16 px
Headshot 80 × 80 px (upload at 160 × 160 for sharp screens)
Logo height about 30-40 px
Total width under 600 px

Templates

Classic (name in your color, a thin rule, details below), Sidebar (photo or logo on the left with an accent bar), Bold (large name with an accent strip: great without a photo) and Compact (two lines, ideal for replies).

Install it

  1. Click Copy signature.
  2. Open your email app’s signature settings (steps are under the preview).
  3. Paste and save. Send yourself a test email on desktop and phone.

Pick a matching typeface for your website or documents in our font pairings.

Frequently asked questions

Why can’t I use a Google Font in my email signature?

Most email apps only display fonts installed on the reader’s computer or phone, and many ignore web fonts entirely, so a custom font falls back to something else. Web-safe fonts like Arial, Verdana and Georgia look the same everywhere.

Why doesn’t my headshot show up?

Email signatures can’t carry uploaded files from this page: the image must be hosted online. Upload it to your website (or another host that allows public image links) and paste the image’s full URL.

Is it free for business use?

Yes. The signature HTML is yours: use it for yourself or your whole team.

Does the signature work on phones?

Yes. It uses simple tables and inline styles, the most reliable format across Gmail, Outlook, Apple Mail and mobile apps. Mobile mail apps may have their own signature setting: paste it there too.